Protecting Your Business Bubble: Could You Be Doing More?

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In some cases, it’s not possible to avoid disasters in business, but often, there are steps you can take to protect your company and minimize risks. In this guide, we’ll take a look at some strategies you can employ to shield your business and reduce the risk of unexpected incidents or threats. 

Securing physical premises

If you own a store, a restaurant or a bar, or you rent a warehouse that is full of stock or an office packed to the rafters with technological gadgets and gizmos, it’s essential to ensure your premises are secure. Commercial properties can be enticing prospects for thieves looking to seize items with high street value. Consider investing in security measures and deterrents, such as alarm systems, outdoor lighting and CCTV, or hire a security firm if your premises contain expensive or sought-after products. In addition to investing in robust security measures, it’s also essential to ensure that you have insurance. If your store is broken into, and stock is taken, for example, you should be able to make a claim. 

Strengthening cybersecurity

Cybercrime is one of the most significant threats to businesses today. It is often assumed that it’s only large corporations that are on the radar of cybercriminals, but small businesses are also a target. If you don’t already have rigorous policies and watertight plans in place to prevent security breaches, now is the time to investigate measures you could take to protect your business and your customers. Many companies store personal data, and breaches can contribute to lost revenues through downtime and a loss of consumer confidence. If you don’t have an IT department, it’s worth considering working with an agency that offers consulting, IT support and data security and disaster recovery services. Having access to expert advice will provide you with peace of mind and ensure your networks, systems and devices are secure. It’s also beneficial to provide staff training to help employees spot the signs of scams and to ensure they understand policies related to network security, working from home and using personal devices.

Protecting your reputation

Did you know that over 80% of people now check reviews and ratings before buying products or choosing service providers? In an age where online feedback can make or break you, it’s vital to be proactive when it comes to protecting and improving your reputation. Prioritize customer service, reward loyalty, make sure you deliver on the promises you make and try and set your business apart from others. Connect with customers through social media and personalized emails and showcase the human side of your brand. Supporting good causes and initiatives that are relevant to your business is an excellent way to give back and to enhance brand image. It’s also important to look after your employees, to be honest and open with customers and to address complaints or negative feedback promptly.

Business owners will always face challenges, but disasters are not always inevitable. Protecting your business bubble can help to save money, enhance your reputation and increase your chances of survival if an unexpected obstacle or incident threatens your future.

4 Tips For Protecting Your Business Against Cyber Crime

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More and more businesses rely on technology. In turn, this means the types of crimes that can occur against companies are changing; cyber crime is on the rise. It can be hard to find and prosecute those who commit cyber crimes without the help of skilled cyber security & computer forensics experts. This is why it is essential to make sure that you have taken all the right measures to ensure that your business is as protected as possible from all cyber crimes and data breaches:

Make sure all your software is up to date

Any software that is used by your company needs to be kept updated to the latest versions. Updates are created to add new features and improve stuff, but they are also created to solve any problems that users have had with the software. If you don’t have the updates, your software and technology are easier to attack, meaning criminals could steal important data and information, or cause damage to your technology.

You should include all of your anti-virus software on your update list, and although many things tend to update themselves automatically, some things need to be manually checked so that you do not miss any important updates.

Train your staff

Your business should have a policy for staff to follow when it comes to cyber security. It may also be helpful to train them so that they are aware of the things that are likely to be suspicious. Your employees need to know what a strong password is, and that they should be using them for all of their accounts, especially work accounts. It would help if you also taught all of your team members about how cyber criminals try to trick people. It could be a phone call or an email that even seems legitimate unless you pay closer attention. Create policies about giving information out over phone or email along with other strategies that will keep your business safe.

Encrypt and backup your data

Important data needs to have layers of security so that they cannot be accessed by just anyone. All of your business data shouldn’t even be accessible to all of your employees, only those who need to use it. After all these levels of security, encryption is still required for sensitive information and customer and employee details, as if anyone manages to get through all the security, it means that they will not be able to understand what any of it means.

Backing up your data is also essential because some cyber crime involves damaging your software or technology so that you cannot access your data. Cloud services are a handy tool when it comes to data storage. Cloud services are also useful if some of your employees work remotely.

Get a cyber security audit

If you want to know whether you are doing enough to protect your business from cyber crime, you could hire a company to perform a cyber security audit. They will be able to check the software that you have in place and find any weak spots. Once they have found your business’s cyber vulnerabilities, they will be able to help you install some more software or take other precautions to protect these vulnerabilities.

How To Make Remote Working Work For Your Business

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Remote working is something that is definitely worth doing when it comes to your business. There might be times where staff need to work from home, including yourself, and not having the resources available to do so can make things difficult. Here are some tips to make remote working work for your business.

Get The Right Outsourced IT Help

Outsourcing can be a fantastic way of helping your business improve your IT services overall. A lot of companies have difficulty in their organizations due to the IT services they have been slow in their response to help employees, and that can put a business behind in terms of ongoing projects or simply getting work done efficiently. With that in mind, remote working needs to have a strong IT support behind it in order to work properly. So outsourcing your needs with strategic technology consulting might be needed. The right IT assistance is definitely going to help to make sure that everything continues to tick along as normal and hopefully, with as little disruption as possible. Outsourcing is also a great way to save money when you’re a small business, and your funds are perhaps limited to what you can afford when it comes to staffing.

Provide Staff With Quality Laptops

When it comes to working from home, you can’t expect your staff to work on crap laptops or electronic devices that are slow to load and continue to be a nuisance. If you allow that to happen, then you’re likely to see a lot less productivity as a result of that. For remote working, make sure you have a budget whereby you can invest your money into some good, quality laptops, rather than ones that are just cheap at the time and don’t last as long. That’s only going to waste your money as a business, and that’s not something you want.

Make Sure Security Is Tight

Security is part and parcel of working from home because your staff’s security in terms of it’s WIFI, might not be as strong as the protection you have in your workplace. Therefore, it’s important to have a good security software actually installed on the laptop or device itself in order to protect it. If you don’t, then that could create risks to your computer but also any data and files that this particular staff member might have access too. So it’s good to make sure that even if they’re working remotely, they’re still secure when it comes to security.

Roll It On A Trial Basis For Selected Few

Remote working doesn’t need to be given to everyone, especially if you’ve not done it before. Look at which staff members would benefit from it and start rolling it out as and when you can. By trialing it, you know whether this is something that will work for your business or not.

Doing remote working can be highly beneficial, so use these tips to help introduce remote working so that it works for your business.

Minimizing Risks For Your New Business

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It has never been easy to manage a successful business, but today’s startups face a raft of new challenges. Setting up a new venture is a risky step, and there are obstacles lurking around every corner. The good news is that being aware of potential risks and taking steps to protect your business can make all the difference. Here are some of the most pressing hurdles to think about and some tips to help you keep your business afloat

Feedback and reviews: protecting your reputation

Today, customers don’t just expect to buy a high-quality product. They’re also concerned about service and experience. As a business owner, it has never been more crucial to impress clients and to go all-out to ensure every individual receives first-class service. Reviews and comments can go viral in a matter of seconds, and even the smallest business can make the headlines for the wrong reasons. Word of mouth has always been an important and influential marketing ploy, but with social media and Internet sites dedicated to reviews, other people’s opinions count for everything. If you receive a bad review or a negative comment, contact the individual in question and discuss the matter with them. If you made a mistake or you let that customer down, you can take steps to rebuild the relationship and limit the damage by offering an explanation, issuing an apology and providing some form of compensation.

Cybersecurity: reducing the risk of cybercrime

Cybercrime is one of the most dangerous threats to modern businesses. We often see high-profile breaches and attacks in the media, but all companies are vulnerable without the right security measures in place. If you’re preparing to launch a new venture, it’s crucial to make sure that your systems, networks and devices are protected and that you employ measures to shield sensitive data and files. Embracing innovations like remote browser isolation and providing your staff with training and access to password-protected networks can help to reduce the threat and ensure your reputation remains intact.

Legal issues: being aware of your responsibilities

When you establish a new business, there’s a huge amount of jobs to tick off the list to even get off the ground. One aspect you should never overlook is the legalities of running a company. If you employ people, for example, you should be aware of your responsibilities in terms of employee rights and contracts. You’ll also need to work with legal experts to protect your intellectual property and make sure you have a thorough understanding of the structure of the business and how ownership works. Your company should be registered and everything you do should comply with the relevant laws and guidelines.

Launching a business is a difficult task, which involves spinning multiple plates and swerving hurdles and bumps in the road. You can’t avoid every crisis or avert every issue, but it is wise to be wary of common threats and to have procedures, policies and plans in place to protect your venture as best you can.

3 Sure Fire Ways To Protect Your Business Assets

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As a new business, you might feel overwhelmed by the sheer volume of tasks to do before you launch. The majority of these will be reliant on your finances. Funding is a critical factor in the success of your new venture, so it makes sense that this will take up much of your time. However, equally important is the data and assets that your new business produces. If this falls into the wrong hands, you could be left with a massive infrastructure failure as well as compromised confidential data. Instead, you need to construct a policy that will help your startup to hit the ground running with all data and information protected. Take a look at these simple ways to protect your business assets.

Training

If you have a new team of staff it’s crucial that they are aware of the importance of being safe and secure online. All too often, a piece of malware or adware will be unleashed onto your network because a member of your team has opened a dodgy looking email attachment. Don’t just pay lip service to training and actually get some pros in to highlight simple strategies that all of your staff can take to prevent human error causing cybersecurity threats. Ensure that your staff understand the importance of changing their passwords regularly. Make sure that they only ever access the most confidential data in the office rather than over an unsecured network at their favorite coffee shop. And always have a process for reporting online incidents that all staff should be aware of.

Paper

Most office based businesses try to be a little greener nowadays. The need for document hard copies is diminishing, although you may still need master copies for your filing cabinet. Any documents that you do need to print off need to be disposed of in a secure way. If these documents have customer addresses or financial details on them, you cannot simply send them out to recycle as they are. They could easily slip into the wrong hands. Instead, consider utilizing a company that specializes in paper shredding services. These companies will have pricing plans to help with your ongoing shredding needs, meaning that you never have to worry about the integrity of your asset protection measures.

Cybersecurity

Most threats are of a cyber nature. In the twenty first century, hackers and rogue nation states have become adept at causing chaos for even the largest companies in the world. Although your venture may be much more modest, you could still fall victim to a ransomware attack. Ensure that you have a strong anti-virus software on your network, that you utilize cloud storage and that you back up your systems regularly. Should the worst happen and you find yourself tackling a piece of ransomware, you can still trade and carry on because you have backed up data.

As a new business, you will be nervous and excited about what lies ahead. Follow this guide and ensure that you protect your business assets.

7 Ways To Keep Your Company Safe From Anything And Everything

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As the owner of a business, you should know that anything can go wrong at any time. You won’t exactly be harboring a pessimistic and negative disposition throughout your tenure as a business person, but those thoughts should always be with you. It wouldn’t be naïve, neglectful, and downright stupid to think that you’ll be completely invincible. 

You’ll want your business to stand out, of course, but you don’t want it to stand out for all the wrong reasons now, do you? If you leave things to chance, then that will probably happen. You’ll need to be covered and as safe as possible if you want to have longevity in this game. Fortunately, there are lots of little things you can do to make sure you’re secure. There are also a bunch of services around that are dedicated to keeping you and your business away from anything bad. How lucky for you! Here are just a few methods of prevention you can undertake:

Guards

Having some trained and experienced people outside of your premises would make the place a lot stronger. When you pass a building, and it has large, authoritative men and women keeping watching outside, you tend to feel a lot less at ease. Our minds bow to authority, and that’s what would happen in this instance. Criminals would think twice about approaching your workplace. If they are still stupid enough to do so, then they’ll be dealt with accordingly. 

CCTV Cameras

In this day and age, we have ridiculously high-tech cameras available to us for reasonable prices. You may as well invest in a few while you have some money to spend! The investment may seem a little steep if you want the best, but it’s a sure-fire way of stopping anyone from getting away with their crimes. Again, like the guards, it’ll deter people before they even commit – they’ll know the camera can hold data forever. If, again, they decide to pursue their stupidity, then they’ll be caught red-handed. 

Alarm Systems 

If someone does somehow manage to bypass the initial security measures, then an alarm system should do the trick. Nothing says guilty like a ridiculously loud beeping noise alerting everyone to the scene of the crime. This is something that most commercial buildings already have installed – if you don’t have one, then it should probably be near the top of your list of priorities. 

Extra Locks

This sounds like a pretty tame way of keeping things tight, but it would work, and it wouldn’t cost you a fortune. If people can’t access your valuables, then that’s only going to be a good thing, though, right? Adding a few extra padlocks to certain doors and lockers might be the shrewdest way of keeping things tight. Literally adding locks to a few bare doors would also do the trick. While we’re at it, buying a safe or two to store your important items would be smart. 

Increased Fortification

Think about building extra fences and gates around your workplace. If there’s literally an obstacle ahead of their target, the perps are going to think twice about entering – probably because they won’t be bothered to jump the gates! That increase fortification not only makes it more difficult to access, but it also gives off a strong and more menacing presence. It says to people, ‘don’t mess with us.’ 

Protect Against The Elements 

Nature is strange, and it can cause you issues at any time. During the winter, you’ll want to protect your workplace from things like floods and snow damage. It’s amazing what a little liquid can do to a place. You’ll also need a few fire extinguishers scattered around just in case something gets ignited by accident. 

If anything does flare up or cause any damage to your premises, then you’ll be in a lot of trouble financially. To stop that from happening, you’ll probably need to get some insurance. If you’re covered in that respect, then that’ll be removed from your list of worries. 

Cybersecurity 

An awful lot of the work you do will be on your computer. You’re going to have lots of information stored on there, and you don’t want any of it to be compromised. For some reason, there are lots of people out there looking to take control and take advantage of your systems – try not to let this happen. Install protection software, and get in touch with an IT support firm. An IT firm will be able to watch over the behavior of your system(s) and tell you when something seems a little fishy.

Tips To Improve The Cybersecurity Of Your Business

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As a business owner, you’ll know that the security of your data is paramount. Data breaches can be inconvenient, costly and risky to say the least. As the cybercriminal moves with the technological times; so should you! With this in mind, let’s consider some essential tips to up your protection game. 

Multi-factor authentication 

Gone are the days when a strong password was enough! If you want to improve your security, it’s a good idea to go for multiple layers of authentication. A strong password is the first step. The next is authentication via a code; this code can be sent to the users iPhone for example. Some businesses go for a third method of authentication as well as these two steps. The third method is generally more advanced, for example, fingerprints or voice recognition. Security is especially important when employees are accessing your network on the go and from multiple devices. It’s also a good idea to use mobile device management so that you can monitor the devices which access your network.

Cloud-computing 

IT solutions like cloud-computing arrive with plenty of benefits, one of which is improved security. Cloud-computing systems use robust security regulations and have inbuilt antivirus software. These systems are encrypted to protect your data continually. It’s also simple to remotely wipe a device if it’s lost or stolen. With cloud computing, it’s easy to access your network anywhere and any time. Such features will increase the productivity of your business. You’ll also save money on IT equipment due to the use of remote servers. Cloud-computing can improve your communication as you can integrate your voice calling, messaging and email all on one platform. When you take steps to improve your productivity, you’ll have more time to spend on top priority tasks. 

Update your software

Software updates seem to pop up constantly, so some find them a bit of a bother. The fact is, it’s essential to install every update that comes up. Running software on older versions only makes you more vulnerable to security threats. Don’t be tempted to ignore software updates even if you’re really busy. It’s well worth the time it takes to update rather than risking a breach or a virus. Strong anti virus software should help you to decrease these kinds of risks. 

Train your staff

Your staff are the hub of your operation, so it’s vital that they are adequately trained on security. Ensure that they understand all the ins and outs of your security policies to minimize mistakes. You could also invest in a cybersecurity training course if you wish to help your staff further. Straightforward advice about not writing down or sharing passwords can go a long way. Password management tools can also come in handy to keep everything safe and sound.

Security breaches can put your company at risk and waste your time. It’s best to sit down and create a well designed policy and action plan to protect yourself. With a little research you’ll find the solutions which best suit your company and your current needs.

Secure Systems That’ll Boost Your Business

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So with the way the economic climate is going at the minute, you’ll no doubt want to do everything that you can to have secure systems that will boost your business. Now is not the time to have sub par businesses, because the world is literally chewing them up and spitting them back out again. There seems to be more of a prevalence of failing businesses, and we think we know a few reasons why. So if you are a new start up, or perhaps you’re in the first few months of running your own business, then this article is going to be perfect for you. We’ve got some secure systems that we think you should be implementing into your business, that will show you a different way of running your business. The systems that you have in place at the minute should be carrying your business, not allowing you to feel the struggle. So keep on reading, and see if you can implement any of these into your business.

Secure IT Systems

So IT is the first thing that we want you to think about, because as a small business, it’s most likely not something that you’ve given much thought to. Once your website has been set up and you’ve got some software downloaded, that’s all a small business tends to focus on. But what you really need to be focusing on, is protecting those systems, and making sure that they’re managed effectively so that data is stored securely, and so that your website is running perfectly. The best way to do that, is to use Stress-Free IT services that will help you to better understand your IT systems, as well as give you server management that’s invaluable. As your business grows, you will most definitely move to a managed server, just because you’ll have your website and your database running off of it, and having that outsourced is going to be far more effective.

Secure Production Systems

Production is another one that you really need to get on top of, before your business starts to grow too large. Production will vary from company to company, and even if you’re not making anything, you’re delivering a service, you’ll still have a production line. So the best way to secure a production system, is to rely on software to help you to track the process of what you do. Whether it be delivering a service, or making a product, to prevent delays and to keep the company on track, you definitely need to have software in place. You could either see if there is already software out there that would suit your business, or you could work with a web developer to get a system produced for your that does personalized tracking. It might seem like a big investment now, but we promise you this is something that will pay off in the long run.

So hopefully you’ll be able to take one of these ideas away with you, because the more you focus on streamlining your business in the beginning, the easier it’s going to manage as it grows.

4 Pieces Of Security Software That All Business Need To Use

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Unless you’ve been living under a rock for the last decade, you already know that cyber-attacks are a big concern for all businesses. In the wrong hands, all of the data that you hold about your company and your customers can be used to commit fraud or hold you to ransom for large amounts of money. Cyber-criminals are always finding new ways to exploit weaknesses and steal information from companies so you really need to be on the ball when it comes to data security.

A breach is bad news for your business for a number of reasons. First off, you might be subject to fraud and have money stolen from the business. In some cases, you might be able to recover it and hopefully, you’re covered by insurance, but these criminals are experts at moving money around and hiding it so, more often than not, you’ll take a big financial hit. If you lose customer data, that’s bad news as well because they are trusting you to look after that personal information that you hold about them and if you can’t do that, you’re going to lose a lot of customers.

When it comes to protecting sensitive data, it’s important that you have strict policies in place and your employees are trained in good data handling practices. You should limit access to data to people that need it and make sure that there are clear policies in place when it comes to sharing that information. However, the best way to protect your business and its data is to implement the right technology. These are the most important pieces of security technology that all businesses should be using.

Firewalls And Virus Protection

If you don’t already have firewalls and virus protection in place, you’re way behind and you’re opening yourself up to so many risks. It’s not likely that you aren’t using any kind of security at all because we’re all so used to using it on our home computers already, but it may be the case that you’re not updating it regularly enough or you’re not using the right software. When you’re trying to protect your home computer, you can probably get away with the free firewalls that come built into the computer as long as you’re only using it for basic things like emails, reading the news, or browsing social media. But when it comes to business computers, that isn’t going to cut it.

You need to be using a paid service that is designed for businesses to protect yourself online, otherwise, you’re likely to be the victim of an attack. Cyber-criminals are always looking for businesses that are vulnerable and anybody that is using inadequate firewalls and virus protection is likely to be hit. There are plenty of great firewalls for business out there which offer the protection that you need. Updating them regularly is so important as well because cyber-criminals quickly find ways around them so it’s a constant battle to stop them from becoming obsolete. If you don’t update your firewalls, they’re next to useless. You need a good IT team on hand to deal with updating firewalls as and when they need it and responding quickly to any breaches. If you can’t afford to hire an in-house IT team, it’s best to outsource to a third party so you still have access to the expertise that you need.

Customer Verification Systems  

It’s not just cyber-attacks that you need to worry about either. Fraudsters will often contact your company posing as a customer and try to get you to share sensitive information with them. That’s why it’s so important that you have a good customer verification system in place. In most industries, you have to abide by Know Your Customer guidelines to ensure that you’re taking the right steps to confirm somebody’s identity before you speak with them. Most companies will use security questions when speaking with a customer to try to clarify that they are who they say they are. This is a good way of keeping things secure but if a fraudster already has some information on a customer, there is still a chance that they can pass these security questions so it isn’t the most secure way of handling customer verification. It’s worth investing in some KYC check software that offers safer ways of verifying your customers. For example, you can use facial recognition software which is far harder to cheat than some basic security questions. It’s also quicker for your customers than going through the same questions every time they want to contact your business for any reason.

Scheduling Software

You might be wondering what scheduling software has to do with data security, but it’s important to remember that in some cases, a data breach may come from within the company. It might be that you have a disgruntled employee that shares information maliciously or perhaps somebody that is being offered money to hand over information that is stored in the office. It’s a rare scenario but it does happen and if it does, it’s important that you find out who the culprit is immediately so you can limit the damage and deal with it so it doesn’t happen again. If you’re using good scheduling software, you can quickly see exactly who was in the building at what time using a punch in system and you can keep a clear eye on when information is going missing and who is working at those times. This will help you narrow it down and hopefully find out who is stealing that sensitive information.

VPNs

A lot of people are already using a VPN (virtual private network) at home to protect themselves and your business should be using one as well. Instead of sending information via an open connection where it is vulnerable to attack, a VPN creates a separate private network which is encrypted. You can still access the internet through the VPN and operate as you normally would but you have an added layer of protection.

If you implement these tech solutions in your business, you’ll find it a lot easier to protect your sensitive data and avoid a catastrophic data loss.

Millennial Entrepreneurs Beware: How to Keep Your Company’s Data Secure

Study Finds Millennials Most at Risk For Online Scams– Here’s What You Can Do About It

If you had to guess which demographics were most vulnerable to online tech-support scams, who would it be? A recent survey by tech giant Microsoft yielded some surprising results. According to security expert Juan Hardoy, Millennials and Gen Z-ers are among the most likely to fall for online scams. Researchers suggest that Millennials’ overall tech savviness may lead them to feel overly secure online, leading them to engage in riskier online behaviors than older generations.

As a millennial entrepreneur, keeping your (and your company’s) data secure is absolutely essential. What can you do to make sure your data stays secure?

  • Call in the IT experts to make sure your company is protected
  • Follow basic online best practices

Millennial entrepreneurs have a lot on their plates– managed IT services can help make sure data security doesn’t fall through the cracks.

Managed IT Services are the Easiest Way to Keep Your Information Secure

As an entrepreneur, you have to budget for products and services carefully, which typically means anything you can do yourself doesn’t make the cut. When it comes to your data security, it’s best not to take any chances.

Hiring an IT company that provides managed IT services takes the issue of security off your plate. Rather than trying your best to get it right in the limited time you have to spend on data security (because let’s face it– an entrepreneur’s schedule is jam packed), you’ll have IT experts on hand to identify potential risks before they slow you down as well as deal with any issues that may occur.

It saves time and gives you greater peace of mind– what more could you ask for?

The cybersecurity basics are the basics for a reason– these simple strategies go a long way towards keeping your data secure.

Get Back to the Cybersecurity Basics

You’ve been hearing the basics of cyber security since you were a kid learning about technology in “computer class.” There’s a reason for that– taking a few basic data security precautions can go a long way towards keeping your information secure.

In addition to bringing in IT experts, make sure you’re following these best practices:

  • Actually change your password. Unless they’re forced to, most people don’t change their passwords as often as they should. Make sure each of your passwords is strong (contains a combination of letters, numbers, and symbols) and is totally unique. That means no repeats! I know, I know… it’s a pain. But it’s worth it.
  • Back it up. Make sure all of your data is backed up regularly so that, if something were to happen to your information, you could minimize the damage done to your productivity.

Keep an eye on your devices. Your entire professional life can be accessed from your work desktop, your laptop, and even the tiny supercomputer in your pocket. Make sure all of your devices are password protected, and never leave them unattended while you’re logged in.

Don’t let online scams get in the way of your company’s growth. Follow these tips and keep your company’s data secure.

Just because Millennials and Gen-Zers are more likely to fall prey to online scams doesn’t mean you have to resign yourself to unsecured data. Millennial entrepreneurs can easily protect their data by hiring an IT company and following a few simple best practices for data security.

What do you do to keep your company’s data secure? Leave a comment and let us know!