Getting to Grips With Data and Data Storage

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As a small business owner, you’re going to deal with a whole lot of data. It’s an inevitable part of running a company! But you really do need to remember the importance of storing data correctly. Hopefully, the following information will help you to get to grips with everything you need to know on the subject!

Understanding Data

So, what actually is data? Well, it’s essentially “information”. Data can be a word, a number, a fact, a figure, a measurement, or an observation that can be noted down. When you run a small business, the type of data that you will generally deal with includes customer names and addresses for shipping purposes, payment details, email addresses for mailing lists, and occasionally phone numbers. If you are an employee and have members of staff working for you, you are also likely to hold a lot of their data too! From a copy of their passport (to prove their right to work) to bank details for payment, and their phone number or email address to contact them.

Storing Data

In the past, small businesses stored their data in paper files. But nowadays, small business owners tend to store their data on a tech device such as computer, a laptop, a tablet, or maybe even a smartphone. Now, it is extremely important that you store any data that your business takes securely and in accordance with data protection law. Data protection law is mainly concerned with protecting your customers’ data and personal information. If you were to leak this data or the wrong person were to get their hands on this data, your customers could find themselves victims of theft and identity theft. Perhaps the most effective and safest way to store your data properly is to hire someone to take care of it on your behalf. Just take a look into Data Storage recruitment to find the right person for the job. They will know the ins and outs of data storage and data protection law and can lift the weight of responsibility from your shoulders.

Disposing of Data

If you have any printed data, make sure that you dispose of it by placing it through a shredder. This will prevent people from picking anything out of the trash, as they would have to reassemble multiple pieces to find anything legible.

Keeping Up to Date

Data protection law is constantly being updated and improved upon. So, make sure to keep up with any changes that are made to ensure that you are following the right rules! Generally speaking, these new rules are made very clear and well publicized, so this shouldn’t be an issue!

While there are other ins and outs to data and data storage, these basics should help you to manage yours as effectively as possible! Incorporate all of this information into your business as soon as possible!

Protecting Your Business in Today’s World

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Business owners go to a lot of effort and expense in terms of their business, yet, it’s so easy for things to become undone in a matter of days should you not protect yourself from significant risks.

Today’s landscape, in the modern world of business, has changed dramatically in terms of security, with much focus on digital security and data protection rather than the physical security of locks and bolts, or security guards, that was once associated with commercial security.

Whilst such measures are still required, after all, you don’t want to leave the doors open to your office or a shop floor unattended – there is a need to think about security slightly more holistically, incorporating the digital aspects, and in this vein this article offers a number of aspects to consider as a business owner in today’s security conscious world.

  1. PROTECT YOUR DATA

In addition to cybercrime, the most common issue when it comes to data loss is through physical theft (e.g. your laptop gets stolen at an airport) or, more likely, corrupt data as a result of accidental damage.

For this reason, you want to make sure you back everything up to the cloud, rather than relying on your laptop’s hard drive (even if you like to believe it’s indestructible), external hard drives which often malfunction over time, or USB’s which are flimsy and easy to snap – meaning the data on them would have to be forensically recovered which is an expensive process.

  1. EMPLOYMENT

If you’re employing staff then employment lawyers are absolutely essential to protecting yourself, and your staff – as this area of law is particularly intricate with new case law informing modern practices on an almost weekly basis.  This area of law evolves so rapidly that even if you think you can get away with using something you used previously, it’s wise to get it checked out first by the professionals.

  1. INCIDENT PREVENTION

Business owner’s are vicariously liable for the negligent actions of its employees – meaning, if for instance, you had a restaurant and a waiter slipped whilst holding a knife, which subsequently landed in the leg of a dinner, you would be held liable for your employees negligence.  

It’s therefore imperative, from a legal perspective, to ensure the adequate training of your staff, as this will mitigate your liability as if you can show you took all reasonable steps as an employer to prevent the incident taking place – the courts are likely to look much more favorably on your position in terms of damages.

  1.  PHYSICAL SECURITY

We often forget the importance of physical security, in a business context, yet as with recent incidents such as people walking into corporate offices and attacking office workers, whether randomly due to mental health issues, or planned as a reaction to their disdain for corporate policies… employees are feeling more and more vulnerable, therefore, it’s good to have measures in place to protect your staff, and your customers.

It’s sad that so many public facing services, such as transport operators, now have to put up signs stating “we will not tolerate abuse or physical violence”, but this is the landscape we live in today, and it’s good to have a plan in place… along with practical measures, to ensure you protect yourself and your staff.

Never Let Your Business’s Security Fall By The Wayside

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As a business owner, there are a lot of responsibilities on your shoulders. You need to be sure that you’re taking care of your employees, that your products are as high quality as possible, that you’re marketing your business effectively, as well as dozens of other things. However, there’s one thing that is incredibly important, and yet it still tends to get ignored by far too many businesses. That thing is security. Of course, in a perfect world, security wouldn’t be something that you needed to think about all that often but that’s simply not the world that we live in. With that in mind, here are some ways to make sure that your business is just a little bit more secure.

Physical security

The office is usually the central hub of any business, and because of that, it’s crucial that you take as many security precautions as possible. Fortunately, advances in technology have made it so that it’s far easier to make your office impenetrable than ever before. From high quality, affordable alarms to motion activated security cameras the methods by which you can deter intruders from your premises are more advanced than ever before. Of course, sometimes there really is nothing better than a big heavy lock on the front door!

Digital security

Despite how important the office is to any business, there’s no denying that most business is conducted online these days. This means that many of the attacks that are made against businesses are made online. You need to be sure that the firewall and anti-malware systems on your business’s computers are all as up to date as possible. Cybercriminals work hard every day to break through those kinds of defenses so if they’re not fully up to date, that leaves an open door for them to climb through and do some real damage to your business.

A security culture

Of course, it won’t matter how many systems, both physical and digital, if they’re not being put into practice. You need to be sure that you’re creating a culture of security in your business and that all of your employees are as aware of the way that they should be behaving as possible. This means everything from setting secure passwords to locking their computers when they’re left unattended to not discussing any sensitive information outside of work. Of course, creating this kind of culture in the workplace isn’t easy, but the best way to do it is to focus on leading by example. Security is everyone’s responsibility, even yours.

One of the most common reasons why this is something that people forget about a lot is that it’s not something that you’ll need all that often unless you’re incredibly unfortunate. Because of that, it’s easy to fall into a habit of feeling as though your security measures aren’t really necessary. Of course, the moment that you fall into that way of thinking is the moment that your business becomes truly vulnerable.