Are You Overcomplicating Your Security?

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Keeping your business property and data secure is a priority. Many companies feel that they have to resort to complex layers of technology or complicated security systems in order to stay secure. 

However, such complexity can often lead to more errors – which may even lead to security vulnerabilities. Complex security measures can also be more expensive and time-consuming to manage. 

Security can be simple and secure. Below are just a few instances of overcomplicated security measures, and how to simplify them without negatively impacting security. 

Unmemorable passwords

The most secure passwords tend to be completely random jumbles of uppercase and lowercase letters, with a few numbers and symbols thrown in. The longer the better – it’s recommended that passwords are over 8 characters, but for ultimate security it’s worth looking at combinations above 15 characters.

The problem with these passwords is that they’re often impossible to memorise. Such passwords often have to be written down or stored somewhere – which can increase the risk of them leaking out.

Fortunately, there are solutions to this. One popular option is to take a memorable phrase and use the initials to create a password, while ideally throwing in some numbers and uppercase letters. This could be a song title, a movie or a quote. An example could be to condense ‘on the first day of Christmas my true love gave to me a partridge in a pear tree’ into ‘Ot1doCmtlg2mapiapt’.

Alternatively, you could opt for a very long password made up of three or more unrelated but memorable words with a number thrown in. This could be something like ‘UmbrellaRacoonPacific44’. The key is to keep it completely random.

Too many different keys/passwords

It’s good to use multiple different passwords and different keys for different areas. However, keeping track of lots of different keys and passwords can be a challenge. While you can label keys and keep password lists, you need to be careful that the wrong people don’t then gain access to your keys or password list.

When it comes to keeping track of multiple keys, it’s worth looking into master keys that can be used for multiple locks. If a key gets lost or stolen, you’ll still then have access to this lock without having to keep multiple spare keys for different locks. 

As for managing lots of different passwords, consider using a password manager software tool. In some cases, you may also be able to set master passwords. You should limit access to the master keys/master passwords to one or two people only. 

Too many/not enough security privileges

A lot of companies overcomplicate security when it comes to privileges. 

Quite often there’s no need to give everyone the same security privileges as this means going through security protocol with each new employee. You may not trust every employee with such information, plus certain employees may not need access to certain information – so it’s best to only give certain people access to passwords, keys and security information.

This doesn’t mean only allowing one or two people to have authorization to all passwords and keys. If you’ve got a large team, it could be frustrating having to constantly rely on one or two people to unlock doors or enter passwords. In other words, make sure that you’re not being too selective with security privileges to the point of hampering productivity.

In-house IT reliance

When there’s a cybersecurity issue, it’s good to have access to IT experts who can solve the issue. 

Most smaller to medium companies can benefit more from outsourcing IT support than hiring in-house IT staff. Doing everything in-house can often be a lot more expensive – you have to be able to pay each IT staff member a full wage with benefits and you need to invest in equipment and tools for each of these staff members. 

When outsourcing your IT, you’ll be able to hire the help of a team of experts for the cost of a single in-house employee. You also don’t have the responsibility that would as an employer.

Making The Right Impression With Your Business Property

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Business property is becoming less and less important to companies as time goes on. With more work being handled over the web than ever before, the need for a place to sell goods and even have employees work is dwindling, and this is leaving a lot of companies with space which they don’t need. Of course, though, for some ventures, there is little choice, and a building or two will be essential. With the amount this can cost, it will be worth making the most out of it, and this is exactly what this post is here to help you with. Exploring some of the best ways to squeeze property for all its worth, it will give you loads of new ideas.

What’s The Big Idea?

For a lot of companies out there, the building which they use on a daily basis will get a lot of different visitors. People will come to buy or sell things, and others will simply drive past, but they are all going to be influenced by the way your building looks. In this sense, business property can act almost like a big advert. You can show how professional your outfit is and what it can do for customers, all while making extra money off of the back of it. Achieving this goal isn’t always easy, though, making it well worth doing some research before you start to make sure that you’re taking the right approach.

The Inside

The inside of your business property isn’t quite as important as the outside in this process, but it will be worth thinking about, ensuring that you have covered all of the areas which people will expect from a professional company. There are loads of qualities which make for a good office or store, and you will have to work hard to achieve this goal. Below, you can find some examples of the most important areas to think about during this process.

Cleaning & Tidying: Even if you can’t afford to make changes to the inside of the place, there is never an excuse to have it messy or dirty. Keeping a workplace clean is very important, as it will show your clients and customers that you care about the experience they have, while also making your employees happier. If you’re too busy to handle this for yourself, you can pay another company to do it for you. This sort of service is usually offered on a subscription basis, making it nice and easy to have it covered everyday without having to make bookings or arrange times for them to come.

Decoration: Keeping a space like this up to date with the latest styles is always going to take a little bit of work. This area moves quickly, and it’s very easy to make your office look outdated if you don’t keep up, making it worth getting some help in this area. Through their lengthy experience, an interior designer will have the skills to create a look which will age very gracefully, instead of forcing you to make changes down the line. Your decoration should always be focused around your branding, with colors and shapes reflecting your logo, and items on display which show your success.

The Outside

When it comes to catching people’s eyes, the outside of your property will be much more important than what you have on the inside, and this makes it worth working hard to create something eye catching with it. Like the inside of the place, you have a lot of options to help you to make this area look great. Below, you can find some examples of them, along with some advice to help you to choose the right direction in this area.

Maintenance & Tidying: Over time, outdoor spaces will often get much messier than those found inside, and this is something worth keeping on top of. If you have gardens around your building, these will have to have more attention than anywhere else, becoming overgrown if they are ignored, and quickly developing mess if they aren’t kept tidy. To help with this, a gardening contractor will be able to help you to work on this part of your property. Of course, though, you will also need to monitor it to make sure that nothing is going unnoticed or ignored, as this could look highly unprofessional.

Around The Building: It is likely that you will have a lot of space around your building which doesn’t belong to you. Instead, pavements, roads, and even car parks are often owned by the local government, and this can mean that they fall into disrepair long before any work will be done on them. Paying a municipal engineer to help you with this is one of the best ways to get the problem solved. While you don’t own the land, customers might not be aware of this, and this means that it could reflect badly on you if you don’t do anything about it.

Signage/Branding: Finally, as the last part of this, it’s time to think about how you’ll be turning your property into a billboard for your business. At the very least, you will need to have a sign outside, with the most popular place for this being the main walls of the place, at the moment. This makes it possible to see your logo from far away, while also keeping it from looking to obnoxious. Along with this, it will also be worth thinking about smaller signs in places like doorways and at the start of paths leading to your building. There are loads of companies out there which can make signs for you.

With all of this in mind, you should be feeling ready to take on the process of making the right impression with your business buildings. A lot of small companies struggle in this area, finding it hard to know what course of action to take when they’re going through it. Of course, though, this isn’t too hard, as long as you’re willing to put the time into researching it.