Super Swift Ways to Streamline Your Daily Business To Do List

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Creating a daily to do list is something you have always been passionate about. You love being able to refer to those helpful bullet points when you lose focus or become overwhelmed. Instead of slowly trudging your way through this list of tasks, you could create a more streamlined way of tackling everything in your midst. Whether your team needs motivating or you need extra help with technology, there will be a solution to suit you. Consider the following super swift ways to streamline your daily business to do list and you will soon feel more productive than ever.

Outsource The Tricky Stuff

One of the things that constantly crops up on your to do list is to find a reputable company to help you with your IT systems. If you aren’t already aware of the advantages then check out this Guide to Managed IT Services. If you are thinking of hiring an IT company, you need to do your research and find a managed services provider that can assist you with all your needs. From troubleshooting daily problems to sorting hardware faults, your business will benefit massively from hiring a reputable company like this.

Delegate Often

You can expect to rattle through an extensive to-do list without any help at all. As a business owner you have the power to delegate tasks to other people in your company and lighten your load whenever possible. Of course, this doesn’t mean you are sitting back and doing nothing. It simply means that you are allowing others to assist you in areas they are capable of handling. A lot of business owners find delegating an uncomfortable subject matter; you started this business so you should be able to handle everything that falls in front of you. This isn’t necessarily true, so make sure you are making the most of your talented and skilled employees.

Inform People of Company Progress

When your team can see how their hard work has impacted the progress of the company, they will feel much more motivated in their job role. Keeping them well informed of the masters figures will spur them on and give them sparked interest in how their work affects the rest of the company, 

Make The Most of Your Working Hours

If you want to make your workday easier, you need to learn to prioritize your to do list. If you have certain clients that operate in the morning then you need to do most of your communication with them at this time. Make sure you understand how to deal with each aspect of your task list in the best possible way; your working day will be so much more productive if you can master this.

You don’t have to handle an ever growing to do list when you are feeling under pressure. There are plenty of people out there who can make your life easier. As long as you learn to delegate, motivate your staff and hire external help when necessary, you will be able to speed up your daily tasks and focus on growing your business for the future.

4 Areas To Outsource As A Small Business

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You may find it surprising to discover that even the most enterprising of businesses outsource from time to time. The key to outsourcing is to look at the tasks that take up the most time, your weaknesses and that are simple, mundane tasks. Outsourcing to professionals in areas such as creative, financial or other fields can result in a better quality end-product, and free up time and resources to put back into the company. 

Check out these four areas to outsource as a small business:

Content & Inbound Marketing

Long gone are the days where you were able to advertise using purely god word of mouth and flyers on walls and in shop windows. It’s all about the digital world and how we utilize it to our advantage. Small businesses must compete for customers through online and mobile marketing, which are undoubtedly better and more effective ways for companies to get seen by customers but they do take a lot of time and effort to get right. 

With the number of people searching for businesses using their mobile device or a search engine at a rapid rate, businesses should look to outsource their content creation and marketing to improve their company’s chances of being found by potential customers. The costs and time spent marketing should go down for small businesses who are inexperienced with this area if they choose to outsource. 

Think about outsourcing areas such as:

  • SEO-Search engine optimization.
  • Content creation – Blog posts, Website info and articles. 
  • Social media advertising – Instagram feed, Twitter posts and Facebook. 

Web Design

When it comes to present your business on the web to the entire world chance are you’re going to want to have complete control especially seen as this is the face of your business.  However, web design is another service to consider outsourcing as it means you can ensure you attract customers immediately and hassle-free, you will also have a technical person to refer to if anything goes wrong rather than spending hours sorting it yourself. 

There are both creational and technical components to web design and professionals in this service can work with you to find the right balance for these elements and meet your wants and needs for the site. 

Think about outsourcing these web design areas:

  • Designing and building the background dealings of your site. 
  • SSL Certificates.
  • Databases.
  • Hosting for the website- unless you want to host your own server. 
  • Coding HTML/CSS- although it’s handy to know a little bit about this. 
  • Troubleshooting tech issues- IT services will be able to help set up and maintain software and programs you have.

Accounting

This is yet another area that most businesses outsource and if you’re not already it should be one of the first that you look in to. Yes, it’s ideal and wise for you to be on top of your accounts but this doesn’t mean you need to spend all the time doing it. Merely communicating with an accountant who is looking after your financial paperwork will be sufficient. 

Think about outsourcing these accountancy areas:

  • Payroll management – a month-end job that will free up a lot of time. 
  • Bookkeeping- hand over any expenses reports and let them deal with them.
  • Overseeing cash flow

By outsourcing these types of services, small business owners have the time to spend on growing their company instead of being frustrated with tasks that take expertise and are time-consuming.

Are there any areas that you outsource as a small business already? Please share them below.

The Most Common Mistakes Business Owners Make When It Comes To Outsourcing

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Outsourcing can be a huge help to a lot of businesses.  It lets them increase their workforce for particular projects and tasks without increasing their outgoings too much. However,  for some businesses, it doesn’t quite work out. This is usually down to a mistake made by the person or people in charge of outsourcing. To prevent this from happening to your company, we have explored some of the most common errors people make when it comes to outsourcing, and how you can stop them from happening.

Outsourcing the wrong tasks

The most significant error that many businesses make does not fully understand what tasks need to be outsourced. Money is then wasted

on paying staff to do jobs that could easily be handled in house for next to nothing. The general rule of thumb is to outsource any technical work that requires more skills than your employees have, or jobs that need to be done by a specialist. For example, you might want to consider using the services of a social media manager to handle social media, or a website designer to keep on top of your business site, to avoid wasting time on sorting out problems. You may also want to think about outsourcing basic and repetitive tasks such as data input and admin.

Not Taking Time To Choose The Right Person

Looking for the best person to hire for ad hoc tasks should be treated exactly the same as when you are looking for a full-time member of staff. You should take the recruitment process seriously and take the time to look at a selection of portfolios and invite applicants in for interviews, whether this is an informal chat over coffee or a digital interview. This will give you the opportunity to figure out which of the applicants is the perfect fit for your company and the project in question. That way, you know the work will be carried out to a high standard.

Not Having A Contract In Place

Even if they are only working with you for a week, it is essential that you have a legal contract in place between the business and the worker. This should clearly lay out the details of the work, what is expected from both parties, how and when payment will be made and what will happen if either party breaks the partnership before the scheduled end date. This should stop any issues and disputes from arising in the future and protect both of you.

Not Checking In With Them

Often, freelancers and contractors work on a remote basis, so don’t come into the office. This is, of course, is beneficial as it means that you don’t have to pay any additional overheads, but sometimes, these workers can get overlooked. It is important that every so often you check in on them, to see how they are getting on, that they have all of the resources and information that they need and to keep them up to speed with any new developments.

Some Vital Ways to Make Your Business More Efficient

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If your business is lacking in efficiency, it’s up to you to make the right kinds of changes. It’s important than you do this because in the world of business, inefficiency can lead to wasted resourced and that can end in the failure of the business. So, it’s clearly something that all entrepreneurs need to take seriously. Here are some ways to improve your efficiency levels.

Track Productivity and Spot Issues

By tracking productivity in your workplace, you can see how and when problems are emerging and tackle them more effectively. If you know that efficiency is a problem for you but you’re not really sure why that is, tracking productivity levels and spotting issues earlier is one way to put that right. There are all kinds of ways of doing this and your approach should depend on your business.

Streamline Appointment Scheduling

If you run a business that takes appointments from customers or clients, it makes sense to think about the scheduling system you use. By finding a modern Online Appointment Scheduling, you’ll be able to make this core aspect of your business far more streamlined and easier to use for everyone involved. It could save you a lot of time and improve the satisfaction of customers, so you business will benefit as a result.

Outsource Some Repetitive and Non-Core Activities

There are lots of things that can be outsourced nowadays and this is something that you should definitely try to consider as a realistic option. If there are tasks that are repetitive and non-core, you should think about saving yourself some time and resources by outsourcing these kinds of things. It’s something that will really pay off for you in the end. You’ll then be able to focus on the things that you consider more important.

Work on Your Long-Term Technology Plan

You need to have a good technology plan in place for your workplace because no matter what kind of business you run, technology is more than likely going to play a big part in it. Think about how you can update and upgrade things now. But also think about how you might start planning for the future and how changes might occur further down the line. It’s definitely worth thinking about.

Improve Your Communication Methods

Communication methods can really hold you back if they’re not quite right. Why slow down your business just because you haven’t planned properly for communication? It happens a lot but it shouldn’t be something that you let happen to you. Think about where and how you can make improvements going forward in this department. It could make your business much more efficient.

If you’ve been struggling to make your business as efficient as it can be, these are the kinds of changes that you’ll need to make. Each of them will help you to take steps in the right direction and ensure you don’t waste money or resources going forward, so put in place these changes as soon as possible.

How to Make More Money By Improving Your Productivity

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If you are a Millennial business owner, you might find it hard to outsource some of the jobs, and end up spending far too much time in the office or on your computer. Every now and then, however, you should take a step back and ask yourself how much you are earning per day, and how much time you are spending on doing the wrong things. Are you prone to procrastination? If the answer is yes, here are some tips to overcome your entrepreneurial challenges.

Block Schedule Time Slots

Your brain takes 25-30 minutes to switch from one activity to the next. This means that you will need to block schedule activities. If you are brainstorming social media posts, spend at least an hour on the same job. Likewise, you can write your blogs ahead and schedule them, so you are not losing focus and jumping from one job to the next.

Outsource

There will be some things you don’t enjoy doing, or things that you are generally not good at. That means that you will have to outsource some jobs to free up your time to earn more money per day. Nobody likes crunching numbers or doing social media research. You can now find affordable social media management packages that will allow you to sit back and free up more time when it comes to your digital marketing strategy.

Automate

There are also things you can automate in your business, such as scheduling your posts, the ordering process, and even accounting. This will make your days more productive and allow you to work on your business instead of in it. From link building to video creation, there are several software available for the small business owner to help them manage their time and make the most out of their earning potential.

Avoid Distractions

There are simply too many distractions today. Messages, phone calls, and games. If you are a sports fan, you might also be tempted to check on the results of the latest match. The good news is that you can now get all the information delivered to you once a day, so you don’t have to stop working to find out the Baseball results. Check out the pages about players that include all the information. If you follow Parker Sniatynski you will find all the information and updates on one page.

Take Care Of Your Mental Health

If you are tired all the time and find it hard to focus, chances are that you will need to improve your sleep habits. You have to find the time when your brain is the most active, so you can tackle the most important tasks that require the most focus. If you are working on the global market and need to talk to clients late at night, you can always catch up with sleep in the morning.

If you would like to make the most out of your time as an entrepreneur, you will have to outsource and implement apps and productivity tools to make your business run smoother.

6 Things You Can Outsource In Your Business

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When it comes to running your own business it can be hard to deal with your workload when it starts to grow, especially if you’re running your business alone. Whilst it may feel hard to give you responsibility to someone else, outsourcing tasks can be a great way to take your business to the next level. With that in mind, here are 6 things you can outsource within your business:

– Content and Copywriting

If you’re struggling to produce regular content for your blog and website, you can hire some to do your content and copywriting for you. Whether it’s writing product descriptions for your website or keeping your blog up to date every week, having someone write for you will take a weight off your shoulders. This is particularly for those that see the value of content marketing, but may not necessarily have the skills to produce content themselves. For more information when it comes to hiring a content writer, you can visit this site here.

– Social Media Scheduling

Another great task to outsource is social media scheduling, especially as this can take up a lot of your time. If you’re struggling to schedule social media for your business channels, hiring someone to do it for you could be a cost-effective way to ensure you’re always putting content out there. Whether you hire someone just to schedule or someone to manage your platforms for you, you will find that a lot of your time is freed up to work on other important aspects of your business.

– Graphic Design and Web Development

If you don’t have any skills when it comes to graphic design and web development, hiring someone to do them for you could be the best way to ensure your business has a professional look. Whether you hire them on a retainer basis or you use them for one-off projects, both graphic designers and web developers could be a valuable tool for your business. For more information when it comes to hiring a web developer, you can visit this site here.

– Your IT Support Services

If you’re struggling when it comes to IT, hiring an agency to help if a great idea. Whether you’re experiencing a lot of issues or you have a technical side to your business that you don’t understand, having an IT support team on call could be really beneficial. Not only will they be able to help you when any issues arise, but they’ll also be able to offer advice when it comes to running your business. For more information, you can visit Forsythes here.

– Personal Assistant Services

When it comes to running a business it can be easy to let the smaller tasks slide. Whether it’s replying to emails or keeping track of appointments, hiring a personal assistant could help free up a lot of your time. Whilst they may require a bit of training, to begin with, soon enough they will be able to keep your business on track without any assistance. What more could a busy entrepreneur want?

– Public Relations

Finally, if you’re looking to extend your business reach through the media, hiring a public relations assistant could be a great move. Whether it’s hiring them full time or asking them to assist with a particular project or campaign, a PR could help your business be seen by thousands and thousands of people.

Are you considering outsourcing certain aspects of your business? What do you have in mind? Let me know in the comments section below.

6 Services You Can Hire For Your Business

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When it comes to running your own business it can be hard to let go of certain responsibilities. Whilst you may want to run your business alone, hiring people to help you with certain aspects is a great way to help your business grow. Not only will it allow you to focus on the important parts of your business, but it will give you the opportunity to bring people with different skills to you on board. Whether it’s hiring a freelancer or working with an agency, here are 6 services you can hire for your business:

– Accounting And Finance Services

If you’re struggling to stay on top of your accounting or you don’t quite understand the financial aspects of your business, hiring an accounting team to help you is a great idea. Not only will they be able to assist you with your yearly accounts, but they’ll also be able to offer you advice when it comes to invoicing, keeping track of receipts and tracking your expenses. For more information about accounting when it comes to small businesses, you can visit this site here.

– Public Relations Services

For those looking to get their businesses out into the media, a public relations team could be the best option. They’ll be able to look at what you do as a business and come up with the best possible plan of action to help you become more visible in your industry. Whether it’s getting involved in the press or working with bloggers and influencers, they’ll be able to point you in the right direction.

– Digital Marketing Agency

When it comes to digital marketing it can be hard to know where to start. There are so many different aspects to consider that getting started on your own may seem overwhelming. If this is the case, you may want to bring on board digital marketing professionals to help you – whether it be through an agency or as a freelancer. They’ll be able to help you with social media, content writing and again, bloggers and influencers.

– IT Support And Services

If you’re struggling with your IT services, having an IT support team on call is always a great option. They’ll be able to help you should any issues arrive and will be able to advise you of the best possible solutions to help run your business effectively. For more information about various IT services such as Cloud services, you can visit this site here.

– Office Maintenance And Cleaning Services

For those that have office space, you may want to consider hiring office maintenance and cleaning services. Whilst you may think you can keep up with the maintenance of your office space yourself, hiring someone to help out will definitely be a weight off your shoulders, especially as they’re incredibly affordable to hire. Whether you hire them on a daily or weekly basis, you’ll be surprised how much difference it can make.

– Security Services

Finally, if you’re in a rented building with lots of other offices, you may want to hire security services. Whether it’s someone at the door or someone that monitors your security tapes, you want to be sure your business is kept safe at all times.

Are you thinking of outsourcing some of the tasks in your business to an agency? What tasks are you considering? Let me know in the comments section below.

Freelance Advice: Hiring A Contractor Umbrella Company

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Many people who work alone use the services of a contractor or freelancer umbrella company. Not only will you say goodbye to paperwork, but also you will reap the rewards of better efficiency, improved budgeting, and enhanced convenience. The only thing you need to do is make sure you find the best contractor umbrella company for you. This post helps to do so. Read on to discover five questions you should ask all umbrella companies before agreeing to their services…

How much do you charge for your services? This is the first question you should ask any umbrella company. After all, it is imperative to know that the fee they charge is going to be something you can realistically afford. It is also advisable to go for a company that enforces fixed payments. You don’t want to pay based on what you earn. Why should you have to pay more just because you have had a good month?

Do you have any customer reviews I can read? It is always advisable to read testimonials that have been left by past customers. You should also check their credentials, for example, the accredited MBA program online they have taken. Most companies will have reviews on their website. If not, they should not put up a fight if you ask for them – unless indeed they have something to hide.

How long will I have to wait for my net profit to be deposited into my bank account?  This is another important question to ask. After all, one of the main reasons for opting for an umbrella company is because it will save you time. If you go for a company that takes ages to deposit your money, you defeat the purpose of using their service in the first place. Moreover, can you really afford to wait lengthy periods of time for your cash?

How does the service work? Of course, most umbrella companies follow a similar plan – you upload your timesheet and expenses sheet and then wait for the net profit to be deposited into your account. However, how do you upload your timesheet and expenses sheet? It is best to try and find a company that offers an online service. This will be a lot more convenient for you and will ensure a quicker service as well.

If you ask the four questions that have been mentioned in this post, you should have no issue finding the best contractor umbrella company for you. There are many umbrella companies for you to choose from. Therefore, it is important to assess your options carefully and be sure that you are one hundred percent certain before you sign any contracts and hand over any money.

Ensure Outsourcing Success

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If you’re an entrepreneur with a small business, chances are you’re looking for creative ways to grow your business and make it the best you can be for less. If that’s the case, have you considered the fabulous possibilities of outsourcing?

At one time, companies would only resort to outsourcing when they had no other options at their disposal, usually because they did not have the knowledge and skills in-house to complete a complex task. Today, there are more freelancers remote workers and digital nomads than ever before and they are working in every sector imaginable, which means it is far more feasible, not to mention affordable, to outsource anything and everything.

When you outsource work, you can choose the best people for the job every time, and because you don’t have to employ them with all of the red tape and financial obligations that come with it, you save money. It’s a win-win situation, right? Well, it can be, but only if you’re careful and you do it right…

Weigh Up the Pros and Cons

Before you outsource anything, you should first weigh up the pros and cons of doing so. You do this by looking at the task in hand, checking if any of your staff have the time and skills to complete it themselves and how much it will cost you. If on balance, outsourcing seems to make more sense, then go ahead. If not, there’s no point paying more money to someone else – that’s just not smart business sense.

Check References and Reviews

Whether you’re looking to outsource your SEO to a digital marketing agency, you want to hire a freelancer to write your web content, or you need a bookkeeper to ensure your accounts are up to date, you should never outsource to anyone without first checking their references and/or reviews. Good freelancers/contractors/agencies will all be transparent and they will all have reviews to be seen, If they do not, go elsewhere, and if they are poor, steer clear. Outsourcing is only the best option when the job gets done well, on time by someone who really does know what they are doing.

Look at Samples

Ideally, you should also ask to see samples/look at their portfolio, to ensure that they really do know what they are doing before you hire them, too. This is the best way to see exactly what they are capable of producing day to day, and combined with reviews and references, should not steer you wrong.

Be Clear About Your Project

Of course, a poorly delivered project isn’t always down to the freelancer. Sometimes, it’s your fault for not giving them a clear enough statement about the project and what you expect them to deliver. You need to lay out as clearly and concisely as you can what they need to deliver and when, how much it costs and even how the project needs to be delivered. The more specific you are, the better the results will be.

5 Challenges For Home-Based Businesses

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For many, the idea of working from home is synonymous with freedom. The typical cliché is to work from your bed in your best PJs. In truth, the work life of home-based business owners couldn’t be further from that. Indeed, when you remove the office environment, you can encounter a variety of new and complex challenges that affect both your work routine and your everyday lifestyle at different levels. Perhaps, for home-based workers, the real path to success is to learn how to identify and manage these obstacles before they impact on their health, productivity and earning abilities.

The liberating world of pajama work is nothing but a rose-tinted cliché. Indeed, to benefit from the freedom of your remote arrangement, you need discipline and effective management of tasks and processes. Here are the top 5 obstacles you need to be aware of and prepared to address as you establish your business.

#1. Where does work end?

Picture the scene. Your work commute is only a few seconds, as you make your way from the bedroom to the home office. You don’t even need to worry about what to wear or whether or not to do your hair. Admittedly, while working from home can shorten your prep time in the morning, it comes at a significant disadvantage. You lack closure at the end of the day. While when you’re office-based, you need to leave the office to get back home physically, it’s not something you need to do when you live and work in the same place. Consequently, you can struggle to leave work behind at the end of the day. Sticking to a scheduled time in a separate space is a difficult discipline to develop. Indeed, many home-based workers are tempted to stop working when they’re done for the day. If you’re running a small business, it’s fair to say that you may never be done. Instead, for your sanity, stick to fixed working hours.

#2. Thinking you have to do it by yourself

We get it. You’ve launched your own business, and, consequently, you need to run it alone until you can afford to hire a team. Multitasking is a common approach for home-based business owners, but it’s not half as effective as you might think. For a start, the brain is unable to multitask successfully. Additionally, multitasking implies that you master most business elements and can happily perform all tasks. In truth, you need to delegate some of your jobs if you want to keep your business afloat. Successful solo entrepreneurs rely on outsourcing advisory services to identify areas that can be delivered by external suppliers – such as IT. You can find experts to advise and guide you through your outsourcing journey.

#3. Feeling lonely and sad

Entrepreneurship is a famously solitary journey. For home-based entrepreneurs, the feeling of loneliness can be overwhelming and lead to serious cases of anxiety and depression. With almost a third of sole traders and solo entrepreneurs claiming that isolation is a big problem, you can’t ignore the way working alone affects your mood. You need to create a network of connections you can rely on at the start of your journey. Whether you meet people through online communities or you surround yourself with like-minded individuals who are experiencing the same thing than you, is up to you.

#4. Staying on top of your health

Contrary to the common belief, being at home doesn’t mean you’ve got more time. On the contrary, home-based workers struggle with time management and tend to work longer hours which makes it difficult for them to focus on their health. In an office, you can plan a visit to the gym after working hours. But when you work from home, you might lack movement. However, if you can create a work schedule, you can make time for your workouts. More importantly, you need to stock healthy food only, as one gets easily tempted by sweet treats — if they’re readily available.

#5. Missing the latest trends

Regular training and business talks are an everyday occurrence in an office. At home, keeping up with the latest industry trends can prove difficult – especially as your time is precious. However, to stay relevant in your market, you need to use smart tools to update your knowledge regularly. Google Trends can help you to monitor what your audience is searching and to identify trends on time. Something as simple as tracking social media mentions can provide enlightening insights on what people are talking about.

Working from home is a disruption to the typical office environment. However, it’s a disruption that comes at a cost, your mental and physical health. Looking after yourself and using smart strategies and tools can ensure you remain on top of your field at all times.