The Most Common Mistakes Business Owners Make When It Comes To Outsourcing

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Outsourcing can be a huge help to a lot of businesses.  It lets them increase their workforce for particular projects and tasks without increasing their outgoings too much. However,  for some businesses, it doesn’t quite work out. This is usually down to a mistake made by the person or people in charge of outsourcing. To prevent this from happening to your company, we have explored some of the most common errors people make when it comes to outsourcing, and how you can stop them from happening.

Outsourcing the wrong tasks

The most significant error that many businesses make does not fully understand what tasks need to be outsourced. Money is then wasted

on paying staff to do jobs that could easily be handled in house for next to nothing. The general rule of thumb is to outsource any technical work that requires more skills than your employees have, or jobs that need to be done by a specialist. For example, you might want to consider using the services of a social media manager to handle social media, or a website designer to keep on top of your business site, to avoid wasting time on sorting out problems. You may also want to think about outsourcing basic and repetitive tasks such as data input and admin.

Not Taking Time To Choose The Right Person

Looking for the best person to hire for ad hoc tasks should be treated exactly the same as when you are looking for a full-time member of staff. You should take the recruitment process seriously and take the time to look at a selection of portfolios and invite applicants in for interviews, whether this is an informal chat over coffee or a digital interview. This will give you the opportunity to figure out which of the applicants is the perfect fit for your company and the project in question. That way, you know the work will be carried out to a high standard.

Not Having A Contract In Place

Even if they are only working with you for a week, it is essential that you have a legal contract in place between the business and the worker. This should clearly lay out the details of the work, what is expected from both parties, how and when payment will be made and what will happen if either party breaks the partnership before the scheduled end date. This should stop any issues and disputes from arising in the future and protect both of you.

Not Checking In With Them

Often, freelancers and contractors work on a remote basis, so don’t come into the office. This is, of course, is beneficial as it means that you don’t have to pay any additional overheads, but sometimes, these workers can get overlooked. It is important that every so often you check in on them, to see how they are getting on, that they have all of the resources and information that they need and to keep them up to speed with any new developments.

Some Vital Ways to Make Your Business More Efficient

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If your business is lacking in efficiency, it’s up to you to make the right kinds of changes. It’s important than you do this because in the world of business, inefficiency can lead to wasted resourced and that can end in the failure of the business. So, it’s clearly something that all entrepreneurs need to take seriously. Here are some ways to improve your efficiency levels.

Track Productivity and Spot Issues

By tracking productivity in your workplace, you can see how and when problems are emerging and tackle them more effectively. If you know that efficiency is a problem for you but you’re not really sure why that is, tracking productivity levels and spotting issues earlier is one way to put that right. There are all kinds of ways of doing this and your approach should depend on your business.

Streamline Appointment Scheduling

If you run a business that takes appointments from customers or clients, it makes sense to think about the scheduling system you use. By finding a modern Online Appointment Scheduling, you’ll be able to make this core aspect of your business far more streamlined and easier to use for everyone involved. It could save you a lot of time and improve the satisfaction of customers, so you business will benefit as a result.

Outsource Some Repetitive and Non-Core Activities

There are lots of things that can be outsourced nowadays and this is something that you should definitely try to consider as a realistic option. If there are tasks that are repetitive and non-core, you should think about saving yourself some time and resources by outsourcing these kinds of things. It’s something that will really pay off for you in the end. You’ll then be able to focus on the things that you consider more important.

Work on Your Long-Term Technology Plan

You need to have a good technology plan in place for your workplace because no matter what kind of business you run, technology is more than likely going to play a big part in it. Think about how you can update and upgrade things now. But also think about how you might start planning for the future and how changes might occur further down the line. It’s definitely worth thinking about.

Improve Your Communication Methods

Communication methods can really hold you back if they’re not quite right. Why slow down your business just because you haven’t planned properly for communication? It happens a lot but it shouldn’t be something that you let happen to you. Think about where and how you can make improvements going forward in this department. It could make your business much more efficient.

If you’ve been struggling to make your business as efficient as it can be, these are the kinds of changes that you’ll need to make. Each of them will help you to take steps in the right direction and ensure you don’t waste money or resources going forward, so put in place these changes as soon as possible.

How to Make More Money By Improving Your Productivity

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If you are a Millennial business owner, you might find it hard to outsource some of the jobs, and end up spending far too much time in the office or on your computer. Every now and then, however, you should take a step back and ask yourself how much you are earning per day, and how much time you are spending on doing the wrong things. Are you prone to procrastination? If the answer is yes, here are some tips to overcome your entrepreneurial challenges.

Block Schedule Time Slots

Your brain takes 25-30 minutes to switch from one activity to the next. This means that you will need to block schedule activities. If you are brainstorming social media posts, spend at least an hour on the same job. Likewise, you can write your blogs ahead and schedule them, so you are not losing focus and jumping from one job to the next.

Outsource

There will be some things you don’t enjoy doing, or things that you are generally not good at. That means that you will have to outsource some jobs to free up your time to earn more money per day. Nobody likes crunching numbers or doing social media research. You can now find affordable social media management packages that will allow you to sit back and free up more time when it comes to your digital marketing strategy.

Automate

There are also things you can automate in your business, such as scheduling your posts, the ordering process, and even accounting. This will make your days more productive and allow you to work on your business instead of in it. From link building to video creation, there are several software available for the small business owner to help them manage their time and make the most out of their earning potential.

Avoid Distractions

There are simply too many distractions today. Messages, phone calls, and games. If you are a sports fan, you might also be tempted to check on the results of the latest match. The good news is that you can now get all the information delivered to you once a day, so you don’t have to stop working to find out the Baseball results. Check out the pages about players that include all the information. If you follow Parker Sniatynski you will find all the information and updates on one page.

Take Care Of Your Mental Health

If you are tired all the time and find it hard to focus, chances are that you will need to improve your sleep habits. You have to find the time when your brain is the most active, so you can tackle the most important tasks that require the most focus. If you are working on the global market and need to talk to clients late at night, you can always catch up with sleep in the morning.

If you would like to make the most out of your time as an entrepreneur, you will have to outsource and implement apps and productivity tools to make your business run smoother.

6 Things You Can Outsource In Your Business

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When it comes to running your own business it can be hard to deal with your workload when it starts to grow, especially if you’re running your business alone. Whilst it may feel hard to give you responsibility to someone else, outsourcing tasks can be a great way to take your business to the next level. With that in mind, here are 6 things you can outsource within your business:

– Content and Copywriting

If you’re struggling to produce regular content for your blog and website, you can hire some to do your content and copywriting for you. Whether it’s writing product descriptions for your website or keeping your blog up to date every week, having someone write for you will take a weight off your shoulders. This is particularly for those that see the value of content marketing, but may not necessarily have the skills to produce content themselves. For more information when it comes to hiring a content writer, you can visit this site here.

– Social Media Scheduling

Another great task to outsource is social media scheduling, especially as this can take up a lot of your time. If you’re struggling to schedule social media for your business channels, hiring someone to do it for you could be a cost-effective way to ensure you’re always putting content out there. Whether you hire someone just to schedule or someone to manage your platforms for you, you will find that a lot of your time is freed up to work on other important aspects of your business.

– Graphic Design and Web Development

If you don’t have any skills when it comes to graphic design and web development, hiring someone to do them for you could be the best way to ensure your business has a professional look. Whether you hire them on a retainer basis or you use them for one-off projects, both graphic designers and web developers could be a valuable tool for your business. For more information when it comes to hiring a web developer, you can visit this site here.

– Your IT Support Services

If you’re struggling when it comes to IT, hiring an agency to help if a great idea. Whether you’re experiencing a lot of issues or you have a technical side to your business that you don’t understand, having an IT support team on call could be really beneficial. Not only will they be able to help you when any issues arise, but they’ll also be able to offer advice when it comes to running your business. For more information, you can visit Forsythes here.

– Personal Assistant Services

When it comes to running a business it can be easy to let the smaller tasks slide. Whether it’s replying to emails or keeping track of appointments, hiring a personal assistant could help free up a lot of your time. Whilst they may require a bit of training, to begin with, soon enough they will be able to keep your business on track without any assistance. What more could a busy entrepreneur want?

– Public Relations

Finally, if you’re looking to extend your business reach through the media, hiring a public relations assistant could be a great move. Whether it’s hiring them full time or asking them to assist with a particular project or campaign, a PR could help your business be seen by thousands and thousands of people.

Are you considering outsourcing certain aspects of your business? What do you have in mind? Let me know in the comments section below.

6 Services You Can Hire For Your Business

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When it comes to running your own business it can be hard to let go of certain responsibilities. Whilst you may want to run your business alone, hiring people to help you with certain aspects is a great way to help your business grow. Not only will it allow you to focus on the important parts of your business, but it will give you the opportunity to bring people with different skills to you on board. Whether it’s hiring a freelancer or working with an agency, here are 6 services you can hire for your business:

– Accounting And Finance Services

If you’re struggling to stay on top of your accounting or you don’t quite understand the financial aspects of your business, hiring an accounting team to help you is a great idea. Not only will they be able to assist you with your yearly accounts, but they’ll also be able to offer you advice when it comes to invoicing, keeping track of receipts and tracking your expenses. For more information about accounting when it comes to small businesses, you can visit this site here.

– Public Relations Services

For those looking to get their businesses out into the media, a public relations team could be the best option. They’ll be able to look at what you do as a business and come up with the best possible plan of action to help you become more visible in your industry. Whether it’s getting involved in the press or working with bloggers and influencers, they’ll be able to point you in the right direction.

– Digital Marketing Agency

When it comes to digital marketing it can be hard to know where to start. There are so many different aspects to consider that getting started on your own may seem overwhelming. If this is the case, you may want to bring on board digital marketing professionals to help you – whether it be through an agency or as a freelancer. They’ll be able to help you with social media, content writing and again, bloggers and influencers.

– IT Support And Services

If you’re struggling with your IT services, having an IT support team on call is always a great option. They’ll be able to help you should any issues arrive and will be able to advise you of the best possible solutions to help run your business effectively. For more information about various IT services such as Cloud services, you can visit this site here.

– Office Maintenance And Cleaning Services

For those that have office space, you may want to consider hiring office maintenance and cleaning services. Whilst you may think you can keep up with the maintenance of your office space yourself, hiring someone to help out will definitely be a weight off your shoulders, especially as they’re incredibly affordable to hire. Whether you hire them on a daily or weekly basis, you’ll be surprised how much difference it can make.

– Security Services

Finally, if you’re in a rented building with lots of other offices, you may want to hire security services. Whether it’s someone at the door or someone that monitors your security tapes, you want to be sure your business is kept safe at all times.

Are you thinking of outsourcing some of the tasks in your business to an agency? What tasks are you considering? Let me know in the comments section below.

Freelance Advice: Hiring A Contractor Umbrella Company

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Many people who work alone use the services of a contractor or freelancer umbrella company. Not only will you say goodbye to paperwork, but also you will reap the rewards of better efficiency, improved budgeting, and enhanced convenience. The only thing you need to do is make sure you find the best contractor umbrella company for you. This post helps to do so. Read on to discover five questions you should ask all umbrella companies before agreeing to their services…

How much do you charge for your services? This is the first question you should ask any umbrella company. After all, it is imperative to know that the fee they charge is going to be something you can realistically afford. It is also advisable to go for a company that enforces fixed payments. You don’t want to pay based on what you earn. Why should you have to pay more just because you have had a good month?

Do you have any customer reviews I can read? It is always advisable to read testimonials that have been left by past customers. You should also check their credentials, for example, the accredited MBA program online they have taken. Most companies will have reviews on their website. If not, they should not put up a fight if you ask for them – unless indeed they have something to hide.

How long will I have to wait for my net profit to be deposited into my bank account?  This is another important question to ask. After all, one of the main reasons for opting for an umbrella company is because it will save you time. If you go for a company that takes ages to deposit your money, you defeat the purpose of using their service in the first place. Moreover, can you really afford to wait lengthy periods of time for your cash?

How does the service work? Of course, most umbrella companies follow a similar plan – you upload your timesheet and expenses sheet and then wait for the net profit to be deposited into your account. However, how do you upload your timesheet and expenses sheet? It is best to try and find a company that offers an online service. This will be a lot more convenient for you and will ensure a quicker service as well.

If you ask the four questions that have been mentioned in this post, you should have no issue finding the best contractor umbrella company for you. There are many umbrella companies for you to choose from. Therefore, it is important to assess your options carefully and be sure that you are one hundred percent certain before you sign any contracts and hand over any money.

Ensure Outsourcing Success

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If you’re an entrepreneur with a small business, chances are you’re looking for creative ways to grow your business and make it the best you can be for less. If that’s the case, have you considered the fabulous possibilities of outsourcing?

At one time, companies would only resort to outsourcing when they had no other options at their disposal, usually because they did not have the knowledge and skills in-house to complete a complex task. Today, there are more freelancers remote workers and digital nomads than ever before and they are working in every sector imaginable, which means it is far more feasible, not to mention affordable, to outsource anything and everything.

When you outsource work, you can choose the best people for the job every time, and because you don’t have to employ them with all of the red tape and financial obligations that come with it, you save money. It’s a win-win situation, right? Well, it can be, but only if you’re careful and you do it right…

Weigh Up the Pros and Cons

Before you outsource anything, you should first weigh up the pros and cons of doing so. You do this by looking at the task in hand, checking if any of your staff have the time and skills to complete it themselves and how much it will cost you. If on balance, outsourcing seems to make more sense, then go ahead. If not, there’s no point paying more money to someone else – that’s just not smart business sense.

Check References and Reviews

Whether you’re looking to outsource your SEO to a digital marketing agency, you want to hire a freelancer to write your web content, or you need a bookkeeper to ensure your accounts are up to date, you should never outsource to anyone without first checking their references and/or reviews. Good freelancers/contractors/agencies will all be transparent and they will all have reviews to be seen, If they do not, go elsewhere, and if they are poor, steer clear. Outsourcing is only the best option when the job gets done well, on time by someone who really does know what they are doing.

Look at Samples

Ideally, you should also ask to see samples/look at their portfolio, to ensure that they really do know what they are doing before you hire them, too. This is the best way to see exactly what they are capable of producing day to day, and combined with reviews and references, should not steer you wrong.

Be Clear About Your Project

Of course, a poorly delivered project isn’t always down to the freelancer. Sometimes, it’s your fault for not giving them a clear enough statement about the project and what you expect them to deliver. You need to lay out as clearly and concisely as you can what they need to deliver and when, how much it costs and even how the project needs to be delivered. The more specific you are, the better the results will be.

5 Challenges For Home-Based Businesses

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For many, the idea of working from home is synonymous with freedom. The typical cliché is to work from your bed in your best PJs. In truth, the work life of home-based business owners couldn’t be further from that. Indeed, when you remove the office environment, you can encounter a variety of new and complex challenges that affect both your work routine and your everyday lifestyle at different levels. Perhaps, for home-based workers, the real path to success is to learn how to identify and manage these obstacles before they impact on their health, productivity and earning abilities.

The liberating world of pajama work is nothing but a rose-tinted cliché. Indeed, to benefit from the freedom of your remote arrangement, you need discipline and effective management of tasks and processes. Here are the top 5 obstacles you need to be aware of and prepared to address as you establish your business.

#1. Where does work end?

Picture the scene. Your work commute is only a few seconds, as you make your way from the bedroom to the home office. You don’t even need to worry about what to wear or whether or not to do your hair. Admittedly, while working from home can shorten your prep time in the morning, it comes at a significant disadvantage. You lack closure at the end of the day. While when you’re office-based, you need to leave the office to get back home physically, it’s not something you need to do when you live and work in the same place. Consequently, you can struggle to leave work behind at the end of the day. Sticking to a scheduled time in a separate space is a difficult discipline to develop. Indeed, many home-based workers are tempted to stop working when they’re done for the day. If you’re running a small business, it’s fair to say that you may never be done. Instead, for your sanity, stick to fixed working hours.

#2. Thinking you have to do it by yourself

We get it. You’ve launched your own business, and, consequently, you need to run it alone until you can afford to hire a team. Multitasking is a common approach for home-based business owners, but it’s not half as effective as you might think. For a start, the brain is unable to multitask successfully. Additionally, multitasking implies that you master most business elements and can happily perform all tasks. In truth, you need to delegate some of your jobs if you want to keep your business afloat. Successful solo entrepreneurs rely on outsourcing advisory services to identify areas that can be delivered by external suppliers – such as IT. You can find experts to advise and guide you through your outsourcing journey.

#3. Feeling lonely and sad

Entrepreneurship is a famously solitary journey. For home-based entrepreneurs, the feeling of loneliness can be overwhelming and lead to serious cases of anxiety and depression. With almost a third of sole traders and solo entrepreneurs claiming that isolation is a big problem, you can’t ignore the way working alone affects your mood. You need to create a network of connections you can rely on at the start of your journey. Whether you meet people through online communities or you surround yourself with like-minded individuals who are experiencing the same thing than you, is up to you.

#4. Staying on top of your health

Contrary to the common belief, being at home doesn’t mean you’ve got more time. On the contrary, home-based workers struggle with time management and tend to work longer hours which makes it difficult for them to focus on their health. In an office, you can plan a visit to the gym after working hours. But when you work from home, you might lack movement. However, if you can create a work schedule, you can make time for your workouts. More importantly, you need to stock healthy food only, as one gets easily tempted by sweet treats — if they’re readily available.

#5. Missing the latest trends

Regular training and business talks are an everyday occurrence in an office. At home, keeping up with the latest industry trends can prove difficult – especially as your time is precious. However, to stay relevant in your market, you need to use smart tools to update your knowledge regularly. Google Trends can help you to monitor what your audience is searching and to identify trends on time. Something as simple as tracking social media mentions can provide enlightening insights on what people are talking about.

Working from home is a disruption to the typical office environment. However, it’s a disruption that comes at a cost, your mental and physical health. Looking after yourself and using smart strategies and tools can ensure you remain on top of your field at all times.

Growing Your Small Business By Outsourcing

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In business, you don’t have to keep every procedure that you do ‘in-house.’ You can outsource specific assignments, or even whole departments of your company to other businesses, when it comes to work that you can’t (or don’t want to do) yourself. Businesses don’t always need to be in direct competition, and can work side by side for mutual benefit. Here’s what you need to know about outsourcing.

Why would you send work to other companies?

There are certain tasks in business that require specific tools, materials or expertise. Purchasing your own equipment and hiring your own employees comes with risk. What can be quicker, cheaper and less hassle can be sending the work to a company that already has these things in place. For example, instead of manufacturing your own products (that would require factory space, warehousing space, vehicles, machines and more) you could hire a company which already has this set up to manufacture for you. When it comes to IT services, companies like www.cyberjaz.net will have employees with experience and expertise, and the right equipment. In the long term, you might consider setting up these processes yourself, but it’s not something a small business can necessarily afford (or have the skills to do) in the beginning. Therefore, outsourcing allows your business the chance to grow but with less pressure on you to oversee every task, and without being held back by money for upfront costs.

Be sure to sustain business connections.

Outsourcing work to another company requires trust. Your business is of course important to you, and you need to know that everything being completed on your behalf is done to a standard that you’re happy with. For this reason, you need to maintain good business relationships, with good communication and regular meetings to ensure the standard is being met. Outsourcing benefits both companies- they have a regular client and regular work coming in, and you have a company who is able to complete the work that you can’t. So it makes sense for you both to nurture this relationship.

Evaluate frequently

If you find that the standard slips, or that another company is able to offer you a better deal then it could be worth making the switch. If you attend trade shows or business expos, you’ll come across lots of other companies who may be able to offer you a better or more tailored service. To keep your business moving forward you need to ensure that the outsourced company is doing the best work possible. So it won’t always make sense to stay loyal to one business, especially if another is able to offer you something better.

Outsourcing is a way for your business to grow when you don’t have lots of money upfront to create new departments. In some cases, it will make sense to continue outsourcing long term, and others you will be better off creating your own in-house departments when you can afford to do so. Either way, it’s something that can be highly beneficial to most kinds of businesses at some point in their journey.

If You’re Not Outsourcing These Tasks, You’ve Got It All Wrong

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Unless you’re in a creative industry, the chances are that your job involves doing a series of individual tasks. You may be living under the illusion that you have to perform all of these tasks yourself, but the chances are that you’re wrong.

Today there are lots of tools that you can use to remove a lot of the donkey work from your daily grind, some of which will surprise you.

Taking Reservations

You might think that taking reservations is a classical secretarial task. And, you’d be right: secretaries have been doing this for years. But what if you don’t want an expensive secretary? Most people will just choose to do the task themselves, but it turns out that technology offers a solution. Scheduling apps, for instance, can be embedded on your website and then linked to your Google calendar so that both you and your clients can see exactly when you’re free. These apps usually don’t cost much each month –  far less than the cost of a secretary – and they negate the need to actively keep a diary. You merely check what appointments you have for the day, and your schedule is decided for you.

Answering The Phone

Science shows that working people are not good at dealing with distractions. Distractions take people out of their workflow, forcing their mind to switch to another task, reducing the quality of their work.

And what’s the biggest interrupter of all? Your telephone. The good news is that you can outsource picking up the phone to a third party operator. These “virtual secretaries” take calls as if they are you, but filter them out depending on whether they feel that they are essential or not. What’s great about these services is that you only pay for the secretarial services you use, rather than having to shell out a full-time wage.

IT Systems

If you’ve got a laptop and an internet connection, you’ve already got all the tools you need to conduct your work, no matter how sophisticated your IT needs. Managed IT services make it possible for people working from home to have complicated software stacks, provided through the cloud, without any need for at-home implementation. Not only does it reduce costs, but it also helps to simplify your workday: you’re never actively involved in the management of your systems.

Research

Research sounds like something that you’d have to do yourself. But it turns out that there are dozens of people out there, all offering research services online. Researchers can help you find out anything, and do it in far less time than it would take you as an amateur. You can find researchers for a fee on sites like Fiverr and Elance.

Making Freshly Cooked Food

Cooking is vital for your health and productivity. But it also takes up a lot of time – something that isn’t helpful when you’re trying to progress your career. Now though, busy people trying to boost their incomes can use meal-delivery services to provide freshly-made, “home-cooked” meals to their doors.