How to Make Life Easier for Your Staff

Collaborative post – may contain affiliate links

Keeping your employees happy is essential if you want them to do their best work. If they’re finding it difficult to concentrate or they feel like it’s harder than necessary to get their work done, you could find the productivity is nowhere near as good as you want it to be. Many employees complain that things get in the way of them doing their jobs. If you want things to improve, you should think about how you can make life easier for your staff. There are many things you could do that will remove some of the barriers your employees face so they can work better.

Remove Unnecessary Work

There are tasks that you might ask your employees to do that they feel are completely unnecessary. Although you might see them as things that they need to do, they could just think that they get in the way of their real work. The best way to identify these tasks is by asking your employees for feedback. If you’re unsure if they will be honest, you can allow them to give anonymous feedback. This will allow them to say what they feel, without having to worry about whether there could be negative consequences.

Put Them in Control of Their Time

Helping your employees to manage their own time can help them to balance their work life and personal life. This is one of the best ways you can improve your employees’ happiness and work satisfaction. With the right HR software, your staff can manage their own time off, submitting requests for leave when they need to. If they have their own accounts that they can log into when they need to make a request, look at pay slips or find out other information, they won’t have to spend time dealing with HR in person or sending emails.

Make Sure Team-building Has a Purpose

One thing that can really frustrate your employees is having to deal with team-building days that don’t have a clear purpose. Many companies want to engage in team-building, but they don’t have a clear goal. So your employees are left wondering why they’re doing it, and why they can’t just get back to their normal work. Before making them participate in team-building activities, make sure that you know why you’re doing it so that you can make it clear to your staff why you’re doing it too.

Improve Transparency

Another thing that can be frustrating for your employees is feeling like they’re missing vital information. Not only does a lack of transparency cause frustration, but it could also lead to big mistakes and a lack of motivation and morale. While there are some things that might need to be as confidential as possible, they are many times when you should open up communication and make sure that your staff have as much information as they need. Keeping them in the dark won’t help them do their jobs better.

If you want to make life easier for your employees, stop getting in the way of them doing their jobs. Help them to get their jobs done well and avoid unnecessary work.

Can You Work Together?

Collaborative post – may contain affiliate links

Working together might sound like the kind of statements that don’t belong in the modern world. Indeed, with more and more remote workers and digital clients, the idea of maintaining a sense of togetherness feels overrated. But, unfortunately, you’d be wrong to ignore the importance of building and managing a solid team. Ultimately, when employees are the primary assets of success in your business, you need to give all your attention to how your people engage with each other, within the company and create the overall spirit within the workplace. So, naturally, the question of how your team work together and if they can work together at all.

First of all, it’s essential to understand that there are several obstacles to a useful and productive team. The key to guaranteeing high-quality collaboration in the workplace is to identify what could be an issue and how to solve it. As a rule of the thumb, you need to assume that most companies have to invest in their team improvement strategies. The secret is to know where the investment is going to make a difference!

Do you use collaborative tools?

The ages of people sitting in front of their desks and only communicating through face-to-face meetings or phone calls are long gone. Nowadays, successful businesses that manage to encourage high productivity within their team have had to invest in collaborative tools. For large teams, remote-based teams, and international teams, you can combine projects and manage common efforts through a communication tool, Slack. This is a helpful tool to manage cross-team projects and maintain open information. You can also rely on planning tools such as Doodle, which can keep large projects on track by encouraging every participant to give their input on time. Thankfully, you can rely on digital techs to introduce positive collaborative habits within your team. Most issues related to delays in projects, information not being passed on time, or deadline and specs confusion can be tackled through the right tools.

Can your employees work as a team?

Sometimes, the only problem within your team is that people don’t know each other well. With long working hours and often extended commute – as more and more employees live up to 1 hour 30 of their workplace –, it’s not easy for your staff to be in a position to establish a trust bond with colleagues. But you can help them and create a trustworthy space in which they can develop the proper team building spirit your business need. At the heart of it, team building is about people sharing tasks and combining forces towards one single goal. That’s precisely where escape rooms offer a fantastic immersive experience that introduces new bonds without the pressure of work projects. 

Do you provide effective leadership?

You might be an innovative entrepreneur, but being a leader is a different kettle of fish. If you’re experiencing troubles with your leadership skills or if you’re not feeling confident about them, you might affect your team more than you know. Indeed, ineffective leadership can result in employees suffering from low morale and confusion. When the direction lacks clarity, your employees find it hard to engage with the company and the rest of the team. They feel demoralised and negative about their work performance. In the long term, this can influence not only the productivity but also the quality of their input and increase staff turnover.

Do you intentionally ignore conflicts?

Conflicts happen in everyday life. While you can ignore bickering and mean comments that occur when people are exhausted or are having a bad day, you need to acknowledge a conflict situation before it escalates too much. It is your role to help when employees can’t sort it out themselves. You can encourage an open conversation and ensure that nobody monopolizes the conversation as they work their way through the resolution. Additionally, you need to learn to listen carefully to what is said when a person speaks. It’s a good tip to rephrase what has been told to ensure you’ve understood the problem.

Is your team overworked?

How much does your team work? Don’t worry if you don’t know the answer. But you need to pay attention to their workload. While most teams can handle short periods of overtime to finish critical projects, you can’t expect them to maintain their productivity and effectiveness for a long period. Overwork decreases not only the overall quality and quantity of output but it also dramatically affects the general mood in the workplace. People begin to feel disengaged with current projects and develop a cynical approach to new ideas and interactions. Gradually, this attitude is likely to lead to broken teamwork.

The bottom line is that the more you look after your team, the better your business will be. So, if you’re experience productivity or quality issue, take the time to consider other explanations before blaming it on a lazy employee.

Communication Is Crucial In Business – Is Your Company Up to Scratch?

Collaborative post – may contain affiliate links

A business is much like a complex machine. It’s made up of lots of different elements which need to function separately as well as in harmony together- when one thing goes wrong it can lead to failure of the overall venture. In business, each of your departments need to be doing their best work, while ensuring that communication throughout the rest of the company is good to ensure everything runs as smoothly as possible. Here are some things to bear in mind when it comes to communication in business.

Get the right software

The right software will allow information to reach the right people in an instant. Take phone software such as virtual receptionists; these can be embedded on your website, blog, online stores, and several similar shortcuts. They’re effective in converting random visitors into paying customers. You also have cloud based phone systems, thes boast enterprise-level communication capabilities which include texting, call handling, voicemail, fax, mobile apps and more. You also have software which can help you to communicate and collaborate with other businesses, these help companies to organise and hold online business meetings, web conferences and presentations. And of course, social intranet software allows everyone within your business to be able to pass important messages over in an instant and for information to get to where it needs to be. The right software saves you time, and therefore money. It makes you more efficient and can help to automate areas of your business.

Update worker’s training

As well as having the correct softwares in place, you also need to know that everyone in your business knows how to effectively use them. Having refresher training can massively help with productivity. Another way you can improve communication is by booking team building activities, businesses spend millions on these every year because they really do work. You could have a company come into your workplace, or even book something fun that you’d go and do one weekend. Team building activities can include everything from treasure hunts to escape rooms, they’re a great way to get the team chatting, working together and building trust. If you have staff members who struggle with areas of communication then giving them some additional help or training would benefit both you and them.

Consider translation services

If you sell globally then there will be times when you’ll need the assistance of translation services. If you’ve recently expanded operations and are now selling global, then a translation department is something you could set up within your own business, otherwise look into international translation services from a third party. This will make you far more efficient and prevent mistakes, and is something you need to do if you’re selling to places in the world that speak different languages.

Communication is everything in business, you need to be doing what you can to improve every area of it possible if you want your company to succeed and thrive.

Have you ever had communication issues in business, and if so – how did you resolve them?