6 Office Organization Tips For The New Year

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Organization in the office is so important, especially if you plan to work in it! You need to be able to move around your space, get your work done, meet your team and remain calm while you are doing all of this. If you are the type of worker that will be surrounded with piles of paperwork as you plow through it all, it’s time to consider how you can get your office better organized.

The thing is, organization doesn’t just mean paperwork and clutter in the office. It’s important to clean up the way that you work, and that often means assessing how you are managing your time and your resources. For the purposes of this article, we’re going to talk through six ways to organize your office this year.

  1. Get Filing. You can outsource this if you don’t have the time to do it yourself, but all of that paperwork and those files piled up everywhere need to be packed and put away. The key to being organized is in getting through the clutter first before the rest of it all. You need a proper filing system to remain efficient, and it starts with the paperwork.
  2. The Right Furniture. Every office has to be safety-conscious, and a big part of that is having the right furniture in place to keep everyone safe and keep the clutter off the floor. Well-built server racks keep your IT department tidy and in this space, you need to ensure safety more than anywhere else. Drawers must be organized so that no time is wasted trying to find things, and you’ve got to think about how much time you are putting into shuffling things around in your office! Without the right organization or furniture, efficiency goes down!
  3. Tidy Desk Friday. Every week get everyone in the business tidying their desks. No desk should be left cluttered at the weekend and if you create this habit in your office, you can bet that it will continue into other areas. Ensuring that desks are left tidy not only makes the job easier for the cleaners, but it means that your staff are taking responsibility for their space, which is important in the office.
  4. Remove Paper. You may already have it in your plan, but going paperless isn’t something that you should wait for. Embrace it now and you can cut your use of paper waste, too. It’s good for the environment, which is going to be positive for your business, too.
  5. Outsource. No space in your office for more people but you need them? Great, outsource to agencies and freelancers who can work from home. This is an easy one, as you can keep the office you’ve got without increasing the rent that you pay, and you can still keep the actual business organized.
  6. Buy Storage. Lastly, invest in good storage – both online storage and physical shelves. You want your business to impress others but it cannot do that if you are just one big pile of mess!

6 Ways To Reduce Employee Sickness In Your Business

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Employee absences have a huge impact on the profitability of your business. If a member of your team gets sick, their work has to be assigned to someone else, or, in the worse case, put on hold. This puts a strain on the rest of your staff, as well as your company as a whole. This is an unavoidable part of running a business, but, without proper management, it can quickly escalate into a major issue. With that in mind, here are six ways to reduce employee sickness.

Choose Your Staff Carefully

Not all sick days are taken because the employee in question is sick. Sometimes they just don’t feel like coming into work. You can reduce these types of absences by choosing your staff carefully. Make sure that you opt for individuals with a strong work ethic and the right experience and qualifications behind them. Also, remember to check employee references for every hire.

Allow Flexible Working Hours

While absent employees may not be sick, that doesn’t necessarily mean that they don’t have a valid reason for staying at home. Some people aren’t up to working at nine in the morning, while others have children and pets that need taking care off. Offering flexible working hours and the chance to work from home means that these individuals can work around their responsibilities.

Create A Better Workspace

The environment that you work in can have a major impact on your wellbeing. For this reason, you should create a better and healthier workspace for your team. Decorate with plants, buy ergonomic furniture, and invest in an office cleaning service. You may also want to provide healthy drinks and snacks for your team, as well as a gym membership or a space to work out.

Tackle Any Office Conflicts

Staff are much more likely to take the day off if they dread going into work. Because of this, you should try to create a welcoming and happy office environment. Tackling bullying, personality clashes, and any other conflict between staff and managers is a good place to start. Try to manage any problems as best as you can and offer professional mediation when appropriate.

Keep A Paper Trail

Absence is something that should be recorded in every workplace. After all, if you don’t keep a paper trail, you have no way of spotting patterns or trends, either in individuals or your workforce as a whole. When you measure employee absences, it allows you to identify potential problems, giving you the chance to address and work on them with the staff members in question.

Leave Your Door Open

Unfortunately, even when you keep records, there’s still the chance that problems could be occurring unnoticed. To give you the opportunity to manage these issues, you should introduce an open door policy. Allowing members of your team to talk to you now could help to prevent them from taking time off work later down the line.

 

Employee sickness is a major issue in almost every business, but, with these tips, you should be able to manage it better in your own.