How to Protect your Small Business Data

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Protecting your small business data should always be your first priority. If you don’t then you may find that your customers suffer as a result and that you also open up your company to hackers as well. This can cause you major problems, but there are a few things that you can do to try and help yourself.

Use Email Encryption

Email encryption will help you to make sure that your emails and even your vital business information only gets delivered to your intended recipient. Hackers are working hard to try and develop much more sophisticated attacks, and they are also working to steal information that is far more valuable than customer data. For this reason, it is important that you evaluate your model and that you prioritize your security as much as possible. Modern email encryption software is very easy to use and it is a great way for you to stop any unwanted threats from accessing your data.

Analyze your Security Policy

If you want to protect your data then you need to have a good understanding of its value. You also need to strengthen your policy on a regular basis, so that you can account for your system, partners and customers too. If you use the cloud then you have to make sure that you conduct assessments, and that you protect your critical access points. Take the time to familiarize yourself with the strategies that you have, because this will really help you in the future.

Always backup Your Data

If you haven’t implemented any kind of backup for your business data yet, then now is most certainly the time for you to do that. When your server is attacked by hackers, there is a high chance that your data will be compromised, and you may even need to find a way to re-install it all again to your system. A cloud storage network will help you to do this.  Of course, it helps to look into HIPAA compliance too if you work in the healthcare industry. If you want to take things that next step further, then you need to make sure that your files are backed up on a few physical storage devices too. You do however need to make sure that you disconnect these drives when you are finished using them however because if you don’t then hackers will have access to those as well.

Stay Up to Date as Much as Possible

When your computer tells you that there is an update available, it is so important that you don’t ignore it. You need to download it there and then. Hackers are often able to target older systems much easier than new ones because of the security flaws. Updates are essentially additional walls that you can put up to try and protect your company, so it is well worth looking into them. Of course, the same applies to any other technology that you have, whether it is your employee phones or even laptops and servers.

Why Your Business Should Have A Backup Server

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Data is worth its weight in gold. If you have been around in the world of business long enough you’ll know that once customer trust is broken there is very little chance of getting it back. You should guard data like you would a block of gold bullion. Without data businesses simply cannot function. Where do you store all the names, accounts, addresses and interests of your consumers? If you don’t do any of these things, you are simply talking to a wall. Building up consumer profiles and storing all your projects has to be done via a server. The data that you have worked so hard for has to be thoroughly secure and never in doubt. Although modern systems are very secure, it’s always better safe than sorry than to have a backup server just in case.

Doubling up is safer

Are you going to store just one version of your customer profile? Having just one copy of your data is completely reckless. It just doesn’t make sense to have your business hinging on just on server and one copy of everything you have worked for. Doubling up is the sensible option but you have to do it on another server. Say for example you double up and have two profiles that are the same. That’s good practice but what if the server that those two are stored on is hacked? Doesn’t matter if you have two if they are both in the same boat. This is when another server comes handy, so you can double your data and make it count.

You have an archive

The main server is accessed and used all the time. It’s the main access point and storage unit for all your daily tasks. Customers might be making orders and changing them all the time too, so you need to store the different stages of each action. A backup server can act like your archive. A client might want to revert back to an original setting but if you don’t have a log of what changed and needs to be changed back, you cannot fulfill this task for them. A backup server can store additional data such as preferences, old contact details, and previous purchasing habits. Talk to an IT consultant that can help create but also configure your new server needs.  Storing data is a sensitive topic right now as privacy is valued more than ever by consumers. However an archive is purely there to be used as a backup such as for a default setting options and not for active marketing or sharing.

Improving productivity

Marketing strategies are created all the time. However to decrease time wasting, you can access your archive to see what kind of products certain customers like. It saves your employees time having to send out email surveys. You can also use older data for studies on how consumer habits change and why, rather than relying on asking customers directly for every small detail.

A backup server can be your knight in shining armor when things go very badly. If your main server is ever hacked you can fall back onto your default settings and still carry on working while you rebuild. It simply stops your business from grinding to a halt and can even help you out regarding research projects.